Waiting List

The Waiting List is used to register the fact that someone is interested in booking a room at a particular time when all the eligible rooms are full.

When a room becomes available (because a conflicting booking has been moved or cancelled,) a temporary booking is automatically created for the desired slot, and the User who is administrating the modified booking (i.e., the user who made the change which freed up the slot) is notified that there is someone on the waiting list via the Concept Evolution message box.

Modules > Facilities Bookings > Waiting List

The link will open the Facilities Bookings / Waiting List grid. It is a grid view which can be searched, sorted and customised as normal.

To add a new person to the Waiting List click New , to edit an existing Waiting List entry click Edit . A pop up window will appear which will allow the creation or amendment of a Waiting List entry.

Click to view - Waiting List Fields and Descriptions

Field Name	Description
Building	From the drop down select the Building where the room is required.
Date Start	The date that the booking is required to start.
Date End	The date that the booking is required to end.
Name	The name of the person who wishes to make the booking.
Attendees	The number of attendees who will be attending the meeting.
Telephone	The telephone number of the person wishing to make the booking.
Note	Notes relating to the waiting list entry.

Complete the fields and click Save and Close .

Note: If a meeting is cancelled or moved and there is a waiting list record for that Building, date and appropriate attendance then a message will be sent to the User who amended the original booking. This can be seen at the top of the Evolution screen in the message box of the User.